The Leave Balance Calculator is intended to assist employes who are at, above, or soon to be at the maximum of their Vacation (VA) or Annual Leave (AL) balances. In addition to reducing employees VA or AL balances, per CalHR Manual Section 2113 – Personal Leave Program (PLP), many employees may be required to exhaust their PLP prior to using other leave types. Please refer to the CalHR Manual Section 2113 for details and specifics on this requirement. The Leave Balance Calculator was designed to assist employees in the development of a plan for these leave types.
To use the calculator, complete the data fields with accurate information. If you need assistance in obtaining accurate data, please contact your supervisor or Human Resources Office.
The calculator will update as you enter your data, however if this does not happen after you complete the fields, click the “Calculate Total” button to refresh all calculations. After the calculation is complete click “Print My Plan”, this will create a PDF document. Follow your departmental process and procedures to request the time off as entered in the calculator. Print, sign and date the PDF document and attach the appropriate departmental leave request documents and submit to your supervisor for approval. If desired, you may save the PDF for your records.
Note: Where Memorandum of Understanding (MOU) language differs, the MOU shall supersede.